Board Meeting Preparation

Board meeting preparation involves a lot of reading, taking notes, thinking/contemplating, and seeking out and asking for additional information. This improves the efficiency of the board and allows them to spend more time on strategy and less on procedural issues. This also lessens the stress that directors feel at board meetings that are lengthy and filled with lots of information but don’t offer specific action steps.

The best way to prepare for a board of directors meeting is to review the agenda http://boardroomsystems.net/data-room-comparison-for-practical-strategies well ahead of time and pay particular attention to the most important topics. Check the agenda for upcoming topics and rank them according to relevance, urgency and alignment with the organization’s strategic goals. To refine and finalize the top priorities, solicit input from your CEO or the chair of your board. Then, you can design the agenda so that the most important issues are addressed first and discussed in depth. This will ensure that the board leaves the meeting with an knowledge of the critical decisions to be taken.

Also, ensure that you include any updates on the action tasks that were assigned from the previous board meeting, and to verify that the necessary information has been given by the presenters. It’s also crucial to confirm that all participants can access the meeting via video, phone or other online platforms. Once the board pack and agenda are approved, send them out to all participants. This must be done at least a week before the meeting to give participants time to look over the agenda and make any changes that are required.