Secure Online Data Rooms Solutions
Many organizations are now asking whether their data is secure following the recent data breaches. With the proper virtual data room security features, it is possible to secure confidential documents from being seen by an unauthorised person.
In the past, companies would share sensitive documents in physical rooms with select individuals. Due diligence is now conducted online, in virtual rooms that are based on secure cloud platforms. These virtual spaces are a key component in the successful conclusion of complicated strategic transactions.
It’s essential that you have the right tools to securely and effectively share sensitive documents, whether your company is in the process of M&A or restructuring, bankruptcy or a capital raising. The best virtual data room service providers provide a strong data security by utilizing robust collaboration tools and remote access retrieval. They include Chinese wall watermarking, automated indexing and automatic watermarking. Top virtual data rooms also ensure compliance with international standards, such as GDPR, CCPA and SOX through protocol auditing and reporting.
To prevent confidential information from getting into the wrong hands secure document viewing features like fence views, view only modes, and access restriction are vital. Moreover, you should make sure that your data room’s encryption technology secures data both during transit and in storage.
A reliable and secure data room solution will also let you download documents in PDF format for offline viewing. This is a common feature because some users want to print copies of their documents so they can read them when not connected to the Internet. If you allow this feature in your VDR the protection applied to the original PDF will be removed automatically.